It’s really important your business knows when employees start and stop their daily shifts.
In the past, we all had to rely on spreadsheets or pen and paper to keep track of everything. It was hard work and mistakes were common.
These days it’s much easier to keep track of all that—and it’s thanks to attendance software.
Time attendance systems such as Blip help your business to keep an eye on your workforce. But there are other systems you can use as well.
In this guide, we explore the options available to you.
What’s an attendance tracking system?
It lets you easily track and monitor your workforce—mainly their start and finish times. With the software, you can track their daily performance and keep track of:
The software, which some businesses refer to as TNA, also helps to control the costs of labour.
It does this by keeping track of the payments you make. So if you overpay an employee, then it’s noted in the HR time and attendance software.
In the past this was all down to manual systems. The likes of a time stamping machine was the traditional piece of equipment for businesses.
And their use went on for a very long time—over a century—before computer software such as Excel offered significant efficiency and time saving improvements.
Automated systems such as attendance managers provide a much more convenient approach.
All employees have to do is touch or swipe in and out on a daily basis. And this will record their:
- Start times.
- Lunch breaks.
- Finish times.
- Any irregularities around the above.
The types of time attendance systems
There are a variety available for your business, each offering distinct benefits.
It’s up to you to decide which one is best for your business, but this is the range of employee attendance tracking software you can choose from:
- Apps: A relatively new way for staff to clock in—it’s very easy, you just download the app, print off some QR codes around the office, and staff scan their phones at the start and the end of shifts. Simple.
- Time cards: A cheap option that allows your employees to swipe in and out of word with a small card. It’s a modern version of the old punching out process—with the new technology, data is sent automatically to a computer. And that’s where your timesheets go.
- Biometrics: Much more expensive than time cards. But it does allow for a much greater level of accuracy. They rely on a fingerprint, in most cases, which ensures it’s definitely the employee in question clocking in or out. Depending on your industry, you may want to be precise about your attendance software—this could be the device for you, if that’s the case. Eye scanning is also a possibility with biometrics but is, again, quite costly.
- IVR: That stands for interactive voice response. If you had this system, employees would call in their starting and finish times over a phone.
- Proximity cards: These can also come in the form of badges and key fobs, but the effect is still the same. The employee just has to pass the badge, card, or fob over a
- Login stations: These are web-based—they’re very useful if you have staff who work remotely. Or if most of them work from computers. When they login, an IP address notes the time of that for your records. It’s a way of digitally punching in, basically.
The one that’s right for you depends on your needs and the industry you’re in.
You should also take into consideration your employees and their requirements during their working day.
It’s a good idea to simplify the process—and that’s where an app like Blip can come in very useful. It’s a free mobile app for BrightHR customers that does away with any old-fashioned devices you may have.
The one app tracks and records all of your team’s working hours.
You generate a QR code with the app and then print off as many as you like. You can dot these around your working environment wherever you want to.
It’s quick and easy to use, removing the hassle from monitoring the daily activities of your employees. You can get in touch with us to give it a go.