Onboarding Process: What you need to know

Why induction days are essential and can improve your retention rates.

Induction days are becoming increasingly popular in the business world. It’s the procedure that follows on from your recruitment process.

It allows you to introduce new starters to your business. There are various benefits in doing that, for your business and your new employees.

This article explains how to use the process so it’ll benefit your business.

What’s onboarding?

First up, a quick explainer. An induction process, if you want to call it that, is the action of integrating new staff members into your business.

It can also mean introducing a customer or client to your products or services.

But for this article we’ll focus on its most common meaning—integrating new employees into your organisation.

Setting up your onboarding policy

How, then, do you go about setting up a process—and why should you?

Well, generally it’s thought of as a way to welcome new starters to your business—although it’s a bit more complex than that.

You can also introduce them to your:

  1. Company policies (such as your holiday days or clocking systems).
  2. Terms and conditions of their employment.
  3. Regular duties and responsibilities.
  4. The location where they work.

As you can see, your onboarding program is a chance to explain your company culture and each employee’s role in your organisation.

It’s also a chance to cover legal and compliance issues and sign them off on their first day. At the same time, you can address health & safety issues.

Establishing your onboarding plan

Inductions works at their best if you consider various strategies. So, you’ll need to get your process in order.

There’s no set formula for how to approach your induction, but some of the most successful

  1. Create a new employee onboarding checklist.
  2. Introduction to the workplace.
  3. Handing out essential forms.
  4. Ensuring form compliance.
  5. Networking opportunities.
  6. Company initiatives, such as charities and social events.
  7. Teambuilding exercises.

That’s a general overview of employee onboarding best practices—the above will allow your employees to feel welcome, as well as crossing over various paperwork off the list while you’re at it.

And the idea is that your policy will help to improve your retention rates. This is because you fully explain your business to your employee—as opposed to simply landing your new starter in their role!

In other words, successful onboarding will can ease any concerns and ensure they’re able to hit the ground running and take ownership of their roles more easily.

New hire orientation ideas

You don’t have to stick to a rigid structure with your company onboarding process in HR. In many ways you can view it as an informal, fun way to introduce staff to your business.

You can use the opportunity to get them excited to work for you.

So, here are a few ideas about how to integrate new hire onboarding to help with your daily routine.

  1. Overview of the whole business—that may include a tour of your premises.
  2. Orientation of an office environment and the various departments.
  3. Introduction to tools in use, such as company software.
  4. A meet the team session.
  5. Introduction to business perks.
  6. An evaluation of the employee onboarding program

You can, of course, make this specific to your business and introduce any unique ideas you can think of.

Employees are usually nervous on their first day, so if you can introduce your business while also providing some fun activities then it can provide them with an enduring memory of when they started out with you.

Onboarding tools

There’s software you can use to simplify the process for you. Depending on your business needs, you can try out different varieties to help you and your new starter.

The different types will help you to create:

  1. Checklists: Find a template you like and download it to use across your business with your new employee onboarding process.
  2. Integrated options: Many of these will let you handle inductions alongside payroll, benefits, attendance, and time management. So it’s worth picking a fully-integrated package.
  3. Chatbots: These can guide new hires through various aspects of your business, such as company software.

Need help with your induction plan?

Get in touch today and we’ll help you establish your onboarding process for new hires. Call us on: 0800 783 2806.

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