Clocking in and out systems for small businesses

Streamline your start and finish times so you never miss a beat.

Although it may seem like a minor part of your business’ daily routine, how your employees arrive and leave is essential.

When they clock in, they also have to clock out, and it directly influences how professionally you run your business.

If staff members are consistently early or late, it can have a negative effect on your business. As you know, attendance is a key task of any business.

It’s one of the reasons why we implemented our Blip clocking system app, which simplifies the process for you.

We’ll take a look at that later, but for now we’ll discuss the benefits of using a modern system to manage your company attendance.

The importance of clocking in and out

One of the reasons it’s essential to have a clock in, clock out system is because your payroll department needs to calculate how much to pay staff members.

In the past, the way to monitor clocked out staff was through punch cards or extensive paperwork.

To clock in and out remains something of a mantra to employees to this day—it’s part of working life, signalling the end of their day.

And while a strong work-life balance is important for a happy workforce, from a business perspective you can benefit from modern technology to make the process more streamlined.

The advantages of employee clock in systems

The main advantage of clocking in systems for small businesses is so you can have an indisputable record of exactly when an employee arrived and left your workplace.

It’s an unprecedented level of accuracy that businesses, until recently, simply couldn’t hope to achieve.

And while you can use it to accurately work out pay, at the same time you can keep track with issues such as:

  1. Lateness.
  2. Absenteeism.
  3. Presenteeism.
  4. Sick days.
  5. Poor time keeping on lunch breaks etc.

So with a staff clock in and out system you can keep effective track of employee conduct. The level of accuracy also ensures you’ll only every pay the right amount—and that in turn provides you with insights on how much employees (or you overall labour) are costing you.

From the perspective of your workforce, a time clock for employees allows them to take more control over their working day.

Often they can enter their details into an employees clocking system, so it’s in their interest to be on time, as well as accurately document the time they’re putting in.

It also ensures there are fewer mistakes on an annual business, which greatly reduces the chances of enduring disputes with your staff.

Again, that’s a time saver and helps to build a stronger relationship with your workforce. But it will also save you money in the event of any mistakes that leave staff underpaid.

But you also have proof in the event a staff member is consistently late, which can help with terminations and even employment tribunals should events lead to court proceedings.

Types of clocking system for employees

By which we don’t mean the old way of doings things. These days there are some impressive pieces of technology to streamline your business productivity.

Clocking systems (in the UK, at least) include the likes of:

  1. Employee time clock app.
  2. Retinal scans.
  3. Fingerprint scans.
  4. Facial recognition.

While some of those involve biometric data gathering, you could argue that one of the best clocking in systems for employees is simply with a staff clock in app.

Almost everyone has a smartphone these days, so it can prove to be a cost-effective, efficient, and popular way for your team to clock in and out for the day.

Blip the clock in and out app

This is our free mobile app for BrightHR customers.

Colourful, easy to install, and simple to use, it provides your business with a straightforward solution to your daily routine.

You may have already experienced employees asking for a clock in app. Well, here’s your answer—it tracks and records every single employee’s working hours.

All you need to do is generate a QR code with the app, print off as many as you need, and then place these around your working environment.

It’s basically a time clock app for employees. As all they have to do is scan their phone over the code when they enter and leave the premises.

There’s a full Blip user guide on that link to help you get started with our clock in system for employees.

Need our help?

Still wondering about the best way to keep track of your business’ attendance? Give us a call: 0800 783 2806.


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