If your business has hourly employees then you’ll need some sort way to help with clocking in and out.
That process sends data to payroll, ensuring you know exactly of the comings and goings of your workforce.
But there are plenty of systems to choose from. Which one will work best for your business?
Let’s take a look at what’s available and then you’ll have a better idea of which offers the best fit.
The different ways to clock in and out
Okay, so what sort of clocking on systems are available? Until recently, there were only ever a few systems businesses could rely on them.
In fact, even a decade ago many businesses were still using a system of pen and paper to see who clocked in.
Since the digital revolution, however, we’ve enjoyed the arrival of all sorts of new systems. Some of these include:
- Punch card clocks.
- Time stations.
- Fingerprint software.
- Retinal scanners.
- Hand punch clocks.
- Digital clocks.
- Apps for smartphones.
But why do companies like using a staff clocking system? Well, they ensure that staff work the correct hours.
But they also monitor break periods, help you prevent presenteeism, and makes your management time more streamlined.
Apps are becoming increasingly prevalent as many businesses turn to the convenience of digital software to streamline day-to-day activities.
But before we get into that, we’ll take a closer look at a selection of clocking systems from above and what they can provide your business.
Apps for smartphones
Something of a new method due to the young age of the technology, when a staff member clocks in with their device it’s an efficient way to track their daily activities.
But it’s a popular option as the devices are now so ubiquitous with working life. Almost everyone has one and that makes it a convenient option for your business.
At BrightHR, we developed Blip to easily track your team’s working hours.
These are popular due to their simplicity. All you need to do is login, generate a QR code, print as many of those off as you want, and then place them around your workplace.
Your employees can then use their smartphones to scan in and out.
Some of the benefits of this are:
- Your staff takes control of logging their hours.
- You can export the data, print it off, or save it securely.
- See who’s on a break from anywhere on your premises.
Check out how to setup Blip by BrightHR for several quick and simple steps to follow to get setup.
Punch card clocks
One of the most traditional examples, what happens here is an employee places a card into a machine.
That then triggers a mechanism to print the time onto the card. The date also appears with that accurate timing.
They often cropped up in Hollywood movies where you see a character calling it quits for the day.
But they’re particularly effective for small businesses, that’s mainly thanks to the simplicity they offer.
This is the modern version of a punch card clock. With this method, your workforce has a card they can use to swipe in and out of work.
Inside the card there’s a magnetic strip—that’s able to record the date and time.
Of course, it does often lead to lost cards but you can use a process of charging for replacements if it’s an issue for your business.
At certain times, queues can also form at the devices as a line of employees look to swipe in or out for the day.
You can alleviate the crush by providing several systems across your workplace, rather than just one or two.
It’s a staff clock in system that’s reliant on a computer, this lets your staff members log out. This is software driven and it’s dependant on what sort you use.
But you can have a setup where your employees can use the one computer, or various workstations.
You then have access to the data as and when you need it. And that’s important for your record keeping.
As clock in systems go, it’s a more secure approach that stops fraud taking place.
As you might expect, an employee scans their finger over a device and then they have a digitally registered account of their unique fingerprint.
This can be a particularly effective approach for businesses who have important data stored around the premises.
Need a new clocking in system?
Get in touch and we’ll talk you through the available staff clocking in systems and which is the best fit for your business. Call us today: 0800 783 2806.