First published on Friday, July 12, 2024
Last updated on Friday, May 30, 2025
Jump to section
Highlighting just how effective time tracking and clocking in systems can be, it is estimated that around 8/10 companies utilise some type of system for employee time tracking.
Digital time tracking systems are a simple way to track employee time, with additional features beyond the powers of manual time tracking.
In this guide, we uncover the features you should be looking for when investing in a solution that works for your business.
A key list of essential features include:
User-friendly design
Integration with other business tools
The option to generate reports
Automation
Mobile accessibility
Cyber security
User-Friendly interface
For simplicity and ease of access you’ll want to ensure that your employee time tracking software is as user-friendly as possible. It must have an intuitive and easy-to-navigate interface for the everyday benefit of employees and administrators.
Your chosen software should work across various platforms and operating systems, with data syncing for reduced cost and easier management.
Available to download from Google Play and the Apple App Store, our clocking in and out app, Blip, ticks the boxes when it comes to usability. Staff can log in via their location, QR code, or flexible clock-in, with the simple click of a button. Notes can also be easily entered and shared between employees and managers.
Integration capabilities
Besides keeping track of staff working hours, the best employee time tracker software will also allow for the optimisation of your business processes. It should play nicely with the other tools that you use for HR monitoring and management.
The integration of your staff time tracker and payroll system will be vital to ensure correct payment based on the number of hours worked.
Mobile Accessibility
It’s been reported that the average Aussie spends 5.5 hours daily on their smartphone— that's nearly 17 years over a lifetime. So, it makes sense for mobile accessibility to be a major priority in your choice of apps for employee time tracking.
Workers must be able to log in and start up the time tracking system irrespective of time or location. The same level of functionality must also be assured across various mobile devices. By ensuring mobile accessibility you make it even easier for staff to track their time, clocking in everyday, without having to use an additional device. This is also particularly useful when considering remote workers.
Reporting and Analytics
Apart from logging the amount of time worked, you’ll also want the employee time tracking software to produce genuinely helpful reports. These reports should be of value in terms of monitoring progress, tracking performance, and ensuring optimum use of your staff resources.
Ideally, they’ll give clear insights into employee attendance, with accurate records of staff hours, breaks and overtime in compliance with the National Employment Standards (NES).
Compliance and security
As a conscientious business owner, you’ll appreciate the importance of HR and legal compliance. This means abiding by the National Employment Standards, limiting the number of hours worked during any one week and respecting the right to time off. The protection of sensitive employee data should also be factored into your choice of employee time tracker software.
Customisation and Scalability
The best apps for employee time tracking can be scaled and customised to suit your changing business needs. You can add branded elements to the user interface and produce reports with your distinctive business identity.
Time can be tracked down to the desired level of detail, with the option of adding or removing fields according to your particular focus. It all makes for a seamless on-brand experience.
How BrightHR can help with employee time tracking
From the basic tracking of time to the creation of staff performance reports, you should be confident in the selection of effective time and attendance tracking software.
With all the key features just a click away, BrightHR’s award-winning HR software features makes for an effortless experience. Thanks to our automated clocking in system combined with automated timesheet reports, BrightHR is the solution you’ve been looking for!
Realise the difference with a free product demo today.