Vacation entitlement

When you add your employees onto BrightHR it will automatically calculate their vacation entitlement, just fill in a few details about their working hours and we do all the rest.

But we know sometimes you may need to make changes to this, that's why you have the flexibility to edit employee entitlement at any time.

Just head to the employee's profile and click the pencil next to 'Contract summary' to update the employee's min. vacation entitlement to change their yearly allowance.

Carryover

Carrying over holiday entitlement from one year to the next is super simple. With just a few clicks you can set it up, watch the video below to see how...

Absences

Now you've set up your employee's entitlement's let learn about how they use this entitlement. There are several different types of absences that can be recorded on your account to cover everything from a holiday to training.

Vacation

Vacation is the only absence type that will deduct time from an employees holiday entitlement.

Absence Requests 

Requesting absences on BrightHR is super simple, all employees need to do is head to their profile and click the 'Request time off' button. Here's a quick video showing you how an employee can add, edit and delete absences in just a few clicks. 

Watch the video below to see it in action...

As long as you have enabled absence notifications in your settings you'll receive email updates when employees add, edit or delete one of their absences.

Sickness & Lateness

Employees are able to request every absence type except sickness and lateness, these can only be recorded by the employee's manager or an admin. 

When you open up an employees profile you'll have an 'Add time off' button to add an absence for your employees. In addition to the absence types, your employees see you can also select 'Sickness' and 'Lateness' from this list. 

Sickness - When adding a sickness you'll need to enter the date the employee was sick, whether this is an ongoing sickness, if it is paid or it has an end date and any notes.

Lateness - When adding a lateness you'll need to enter the date the employee was late and the duration of time that they were late for.

Adding & Managing A Sickness

Sickness absences work differently to other absence types and give you the ability to record more details and even upload documents such as sick notes.

Watch our how to video to see how you can make the most of our sickness feature!

Attaching Files To A Sickness & Fit Notes

When you've added a sickness to an employees record you'll have the option to attach a file to the sickness, just click on the pencil next to the sickness to see the details of it then click the 'Attach a file' button.

In here you can also click 'Request medical certificate' this will send a notification to your employees letting them know that this needs to be added.

Filtering Sickness

To help with things like sickness triggers, you can use BrightHR to filter the number of sickness over a leave year, a 3 month period, a 6 month period or a rolling 12 month period. 

Simply use the filter absences option on the employee profile to select sickness and select the desired period on the right.

Approving & Declining

Now you've got some absence requests coming through from your employees you need to know how to approve and decline them. 

All absence requests will have a 'Pending' status until they're approved or declined by an admin or manager. Just head to your calendar and click on the 'Pending requests' tab to find a list of requested absences that need approving or declining.

Watch the video below to see it in action...

You now know how BrightHR makes absence management a breeze!