With BrightSafe you can securely store details of any Injuries / illness reported within your business in just a few steps.

Reporting an Injury / illness

To get started click the 'Create Injury/illness report' button.

Step 1

Details First, you'll need to enter some basic details about the injury/illness you're reporting including:

• A reference for this injury/illness
• The jurisdiction in which the injury/illness occurred

Once done click the 'Save and continue' button to move onto the next section.

Step 2

Injured person Next, you'll need to enter some details on the injured person.

Select whether the injured person is an employee or a non-employee and enter their address and contact details.

If the injured person was a non-employee you can select 'Not known at present' if you don't currently have this information.

Once done click the 'Save and Continue' button to move onto the next section.

Step 3

Reporter Next, you'll need to record some details of who reported this injury/illness.

If the person is the same person that was in the injury/illness we'll add in any address and contact information you've already added. If the reporter is a different person you'll need to add their address and contact details.

Once done click the 'Save and Continue' button to move onto the next section.

Step 4

About the injury/illness Finally, you'll need to add some details about the injury/illness including:

• The date, time and location it occurred
• A description of what happened
• Whether first aid was given and if so who the first aider was as well as the treatment that was given

Once done click the 'Review report' button to view a summary of your injury/illness. If you're happy with the report just click 'Confirm submission' then 'Complete' to submit this to a responsible person for investigation.

Completing your Investigation

Once an injury/illness report is submitted a follow-up investigation will need to be completed by a responsible person on your account. If you have been set as a responsible person you can complete an investigation by heading to your open injury/illness report, clicking on the three dots and selecting 'Edit'.

Step 1

Further investigation You'll need to enter some details of whether or not an investigation was performed

• The type of injury/illness.
• The cause of the injury/illness.
• The severity of the injury/illness.

Step 2

Add an injury Next, you'll need to add some details on the injury and the body parts affected.

You can add multiple injuries by clicking the 'Add another injury' option.

Lastly, select whether the injured person was taken to the hospital.

Once complete click the 'Save and Continue' button to move onto the next step.

Step 3

Next steps Finally, add in the length of time that the injured person was unable to carry out their normal work activities and whether the injury/illness was reportable to the enforcing authority.

Once complete click the 'Save' button to save your investigation then click 'Close' and 'Close injury/illness report' to complete and set the injury/illness report as closed.

Exporting injury/illness & Incidents 

Once you have completed your injury/illness reports, you will be given the option to export this to a CSV. Click the 'Export to CSV' option which will download a report with all of the injury/illness or incident report details. The CSV will include all injury/illness reports which can then be filtered using functions of the spreadsheet software such as dates and sites.

Only Users or Admins with the Responsible person permission can export an injury/illness or an incident.

Summary

We've now learnt all about injury/illness reports and the follow-up investigation that a responsible person will need to complete.