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What is HR software?
Here’s everything you need to know about HR software. You can…
- Combine all HR functions into one suite
- Free up management time, stay informed
- Empower employees to self-serve, reduce errors
- Stay on the right side of employment standards
What does HR software mean?
HR software, also known as HRMS (Human Resource Management System), is a digital solution that helps businesses manage their human resources efficiently through a single, integrated platform. It combines key functions like employee data management, scheduling, time tracking, and performance management into one system.
How do businesses benefit?
By automating routine tasks and centralizing sensitive information, HR software improves accuracy of data and reporting, supports compliance with Canadian provincial employment law, and reduces administrative workload. It enables businesses of all sizes to manage their teams effectively and cost-efficiently, without needing a full HR department.
Simple, optimized HR solutions with a proven ROI
Interested in HR software solutions? Take a look at our comprehensive suite!
What HR software helps you manage
When you’re selecting the right HR software for your business needs, keep in mind that not all HR software providers offer comprehensive suites of services for modern business operations.
Employee clocking in/out
HR tools should let your employees clock in and out of work, track their breaks and submit timesheets. Systems should offer this functionality remotely to reduce HR management burdens. As a bonus, the best HR software provider should also offer a system for shift scheduling that allows you to create schedules, track attendance and fill open shifts. You’ll be able to identify habitual lateness as well as your most consistent and reliable employees.
Vacations & absence management
HR tools should give your employees the power to request time off from work remotely (including from home) and managers should be able to sign them off. This means that the best HR software provider should offer some form of absence management tool that provides tracking to see how much time employees are taking off. Plus, the software should come with vacation planning tools to prevent scheduling conflicts.
Performance Management
As well as covering the day-to-day basics, your HR efforts will span beyond making sure employees clock in—you want to build them up to be at their very best. Advanced HR software solutions will also incorporate a way to set clear goals for employee development, noting and managing skillsets, setting time-bound goals and tracking these goals in a non-intrusive manner. Access ready-to-go review documents, get high level overviews of employee performance metrics and align their development to your business objectives.
Secure data & document storage
The best HR software includes storage facilities to keep sensitive information secure, as well as providing a dedicated section to keep resumés, contracts, and staff handbook information readily available. This data should be accessible anywhere to anyone with the proper login credentials, and correct levels of access. This will keep you agile, informed and reduce the time spent searching for important information. Double check that your chosen provider is PIPEDA compliant.
Payroll reporting
HR software should provide the functionality to streamline payroll tasks. From generating automated payroll reports using timesheets, absence, and holiday information to seamless integrations with payroll software.
Provincially compliant document templates
The best human resource software providers will also offer provincially compliant document templates, from your standard employee contracts to sickness policies. Easily navigate your province's employment standards legislation without exposing your business to unnecessary risk.
HR advice on demand
A premium service that a select few HR software vendors will offer is a 24/7 HR advice line for employers. Frequent consultations with lawyers over employee relations can be expensive and inaccessible to small businesses; but HR software can provide unlimited advice from Canada-based employment relations advisors.
Choose the right HR software for your business
Monday, November 4, 2024
Your guide to choosing the right HR software
The right HR software can become the backbone of your business. But there’s lots to consider when choosing your provider.
From a handy checklist of the features you need to look for, to the risks that software can help you avoid, our Guide to HR Software covers it all.
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