When’s the best time to switch payroll provider? It’s now!

Good payroll software ensures that employees are paid fully and promptly, and all payments, deductions, and NIC contributions are accurate and reported to HMRC on time.

But that’s not why employers use payroll software. In reality, it’s because their employees were complaining about being paid late, or because their overtime wasn’t calculated correctly. Or because a business owner spent yet another Sunday night looking through spreadsheets and rotas.

How does BrightHR make payroll software even better?

If you’ve already got a payroll software, it might be time to shop around. Maybe your business has grown and your current provider hasn’t grown with you. Or, their bill has grown as you’ve added employees, but you can’t see the benefit. Some payroll providers have functionality that you simply don’t use (but are still paying for). And some are charging through the nose as part of your accountancy fees.

Integrated HR and payroll software will save you time

Even if you already have a payroll software, you may still be doubling up on work. Manual data entry or disconnected systems can lead to errors in earnings calculations or duplicated records, which can lead to rejections, penalties, and warnings from HMRC.

With an integrated HR and payroll software, you only have to enter your data once. Your employee details are stored on BrightHR software, hours are recorded on the BrightHR Blip app, and statutory pay increases on birthdays feed through automatically.

BrightHR clients are supported by qualified payroll experts

The CIPP-qualified payroll experts at BrightHR manage the initial setup and HMRC compliance. And trusting the experts during your switch means no double or late payments, and no warning from HMRC.

We’ll make sure you and your teams are trained and confident. Even after you’ve switched and settled, our payroll specialists are available for any queries you have. They’ll also keep you up to date with HMRC compliance and new legislation. With on-demand resources like webinars and expert guides, you and your employees will have the information you need.

How much hassle is switching payroll provider to BrightHR?

Switching to BrightHR is a smooth process. Your employee data will be encrypted and securely migrated, so you don’t need to worry about data protection. And we’ll make sure HMRC only receive earnings data from one source, so you won’t have to worry about duplicate PAYE liability.

Tax codes, NI categories, and cumulative pay figures will be calculated, so your employees will be taxed at the right rate, paid correctly, and not hit with unexpected deductions.

Is it better to switch payroll provider at the end of the financial year or mid-year?

If your business reports every quarter, then switching payroll provider might make sense at the end of a quarter. The end of the financial year is also a popular time to switch, as year-to-date figures are being calculated anyway.

Switching mid-year means you’ll be migrating more data. But, with the right payroll provider, this isn’t an issue. Your employees shouldn’t be disrupted whenever you switch. And once you’ve switched, you (and they) will start to see the benefits of accurate and efficient payroll processes.

Can you outsource payroll?

You can, with BrightHR Managed Payroll Service. Our CIPP-qualified experts will manage everything from gross-to-net calculations to dealing with HMRC calculations on your behalf. We’ll manage your tax codes, National Insurance, SSP, maternity pay, pensions and more. And your employees can access their payslips securely, whenever they want.

The benefits of integrated HR and payroll software from BrightHR:

• Dedicated switch specialists who will walk you through the process

• All of your employee HR and payroll data on one platform

• CIPD qualified professionals

• HMRC compliant

• Tips and guides for you and your staff

• Managed Payroll Service to take the stress from your shoulders

To find out more about BrightHR payroll software, book a demo or call one of our friendly experts here.