Advantages of cloud HR software

Store your employee data in accessible and secure software.

First published on Thursday, Jun 04, 2020

Last updated on Tuesday, Jul 09, 2024

Digital technology can help your business in many ways, such as making your daily HR operations easier and more cost-effective.

When you hear of cloud computing, most people tend to think about data storage. It’s a brilliant way to keep your essential data safe and secure.

An HR cloud software product is a bit different. They are HR solutions which have a design covering a wide range of human resources management and processes.

You can request a demo to see what makes cloud-based HR systems in the UK so great.

In this guide, we take you through everything you need to know about this beneficial software.

What is HR cloud software?

Cloud-based HR systems like BrightHR help your business to join data into one piece of software. It’s hosted on a server of a system provider and you can access it whenever you need to.

Simply put, it offers better and faster software that’s easier for your business to use compared to traditional HR systems which require installing across your network.

But HR cloud systems allow you to skip on expensive software, which also often requires infrastructure and regular maintenance from IT experts.

When it’s in the cloud, all you have to do is pay a monthly or annual fee to gain access to new and enhanced system features.

And if you experience any trouble you can quickly ask for help from the provider you’re registered with.

So it’s a much more streamlined process, removing many of the hassles of yesteryear. And the result is you can focus on your business’ daily running.

The benefits of cloud-based HR systems

There are many reasons to use cloud HR software such as BrightHR across your business. Here are just a few of the advantages:

Centralised management system:

Everything is in one place with cloud-based HR software. So no matter the size of your business, you can access essential data from wherever you are in the world. And because everything is in one spot, nothing gets lost. A big advance on the days of pen and paper, then.


HRIS systems offer SMEs excellent agility—they’re adaptable and meet the needs of your business through tailoring and personal requests.


Rather than relying on an expensive software system, you can use a budget-friendly service provider and reap the financial rewards from there.


Using the software cuts down on the amount of administrative duties you need to perform. As cloud-based HR systems manage much of this for you, it’s a real time saver.

Functionality improvements:

The software has all the latest technology, which means your HRIS system functions at peak performance. It also offers the likes of access from your smartphone, so advanced features are easily accessible from a variety of devices.

Security improvements:

You have complete control over user accessibilities—and modern security features will help to keep unwanted visitors away from private information.

Data insights:

With all your information stored in one place, you can refer to it for a more detailed analysis of each employee you have.

Better compliance management:

Keeping up to date with HR and employment laws is essential. HR cloud solutions make this easier as you can adapt your procedures and features when you need to.


Quickly and easily adapt to workload demands and/or changes to the economy. You can scale up or down as and when you need to.


The software is easy to adapt to technological changes, so your business can stay on track with new features as and when they become available.

And remember, automation is a big part of the software.

So your business can rest easy in the knowledge that much of your HR activities are under control of real-time software.

All of this has a sweeping impact on how businesses can now run.

How are cloud HR systems changing the workplace?

Cloud HR systems, such as BrightHR, are allowing businesses to adapt rapidly to economic and workload changes, as well as providing new and enhanced features to manage employees and projects.

This includes easily managing the likes of:

  • Payroll functioning.
  • Recruitment strategies.
  • Training requirements.
  • Onboarding processes.
  • Daily management of employees—absenteeism, lateness etc.

And HRMS cloud allows your business to centralise this all into one piece of HR software.

And it helps to cut down on many other common problems at work, especially in office environments. So you can you enjoy more benefits such as:

  • Less paperwork — you won’t need to process this anymore, freeing up time for your staff to work on important tasks.
  • Real-time performance assessments to understand how employees are doing on a daily basis.
  • Encouraging more engagement from your workforce, such as sending across questionnaires that can help you adapt your business.
  • Providing staff with more control, such as with access to pay and benefit information at home or work.
  • Enhancing security across your business—at least on a digital front. All the latest safety mechanisms will be in place to ensure your business can fend off cyber threats effectively.
  • Innovation! With cloud-based HR you’re really are the forefront of the industry, providing employees and your business with the best possible management.

It’s an important moment in the history of HR, as it shifts across from the traditional approach to modern technology-driven procedures.

And it’s all becoming more cost-effective and accessible for small and medium businesses.

All you need to do is take the plunge and make the change.

The best cloud-based HR solutions are cheap and offer your business impressive return on investment.

It’s there for the taking, so why not give it a whirl? Get in touch and we’ll take you through even more cloud HR features.

Al Brown

Chief Technology Officer

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