Time tracking for accurate payroll processes

To avoid falling through the gaps of failed HMRC compliance and error-filled employee payslips, time tracking procedures are an excellent way to ensure your payroll admin is accurate according to employee hours.

• Calculate employee hours worked accurately 

• Stay compliant with employment laws and HMRC 

• Eliminate the risks associated with manual data entry 

• Reduce admin workload for your payroll team 

• Support remote and flexi-workers 

How to avoid common payroll errors

Payroll errors happen all too frequently within small businesses. Particularly when pay runs are managed by a small team with limited resources.

If it’s the case that you are often struggling to accurately complete pay runs on time, all whilst staying compliant with HMRC, it may be a good idea to consider a modern solution. Such as integrated payroll and HR software! Providing an all-in-one solution that takes the headaches out of pay runs and keeping employee data records up to date.

Encouraging the use of time tracking software, timesheets and even clocking in devices to accurately record their working hours. With this data available ‘to the minute’ you can pay staff for the exact hours they work each day, week and month. This is especially true when it comes to paying staff on irregular hours or those who work different shift patterns each week.

What is time tracking in payroll?

Time tracking in payroll is an essential process that involves recording and managing the hours worked by employees to ensure accurate compensation. This practice is vital for both employers and employees, as it directly affects wage calculations, compliance with labour laws, and overall workplace efficiency. Time tracking can be done manually using timesheets or automatically through various software solutions and digital tools designed to streamline the process.

Develop clear time tracking policies for payroll

By establishing clear time tracking policies, encouraging your staff to record their own working hours, it is easier for you to manage and oversee the accuracy of your payroll.

Giving your staff some accountability by setting in stone, or rather, writing, how you expect them to track their time at work. This means you can enforce specific time tracking processes, without having to chase or follow-up. and with an automated system you can even set automatic reminders, so they are notified digitally of a late clock-in!

As ever, it’s important to clearly communicate any new company policy with new and existing staff. Offer company-wide training and embed this into part of your new hire onboarding process. By providing all the information they need, not only will your staff know what to do and how, but they will understand the importance of time tracking too.

Time tracking and payroll software combined

With a software solution that combines the functions of time tracking and payroll, you can get the job done in one easy-to-use system without having to manually share and input data.

With HR and payroll software from BrightHR your employee’s data can be easily updated and used for both crucial functions. There's no need to juggle between two systems. For example, when last minute changes arise, perhaps an employee took an unauthorised absence, or their shifts were altered to suit scheduling, you can quickly update your payroll information to ensure accurate pay runs every time.

With BrightHR on your side you will benefit from access to our innovative clocking in app, Blip, which includes real-time timesheet reports giving you complete oversight of your the hours your employees spend working. Combine this with our advanced payroll software features and you’ve got yourself an all-in-one solution that saves you both time and money!

Discover even more advanced HR automation with BrightHR by booking your free demo. Unlock even greater potential for your business and people management with our award-winning HR software!